January 15, 2013

Hardesty Library, Tulsa, Oklahoma

President, Jim Colgan called the meeting to order at 6:30 p.m.

Fourteen (14) homes were represented by 22 individuals in attendance.

MINUTES:  David Miller moved, Ed Heffern seconded a motion to approve the minutes of the January 17, 2012 annual meeting.  Motion passed.

TREASURER Bill Rush presented copies of financial statements:  Balance Sheet, Profit & Loss Budget vs. Actual  for year ending December 31, 2012.  and Profit & Loss Budget Overview for 2013.  Bill called for questions, being none, the Treasurer’s Report was accepted.

NOMINATING COMMITTEE  David Miller reported the resignation from the board by George Grisaffe and thanked him for his years of service.   The following individuals were presented to the homeowners as incoming board members:  Michael Bennett, Jim Colgan, Mark Davis, Kevin Johnson, Larry Johnson, David Miller, Bill Rush, Jan Rusher, and Ed Heffern.  Nominating chairman Miller called for nominations from the floor.  There were none.   David Miller moved to accept the nominations as presented, and Kevin Johnson seconded the motion.  Motion passed.

President, Jim Colgan thanked all board members for their service and extended an invitation to homeowners should any wish to attend a board meeting.

2012 REPORT by President Jim Colgan


1.  Fence repairs

2.  Road and curb work

3.  Fertilization and weed control arrangement with Lawn America for 2013 (noting that 91% of the homeowners approved and exercised the option to participate))

4.  Christmas decorations for the entry - thanking Mike Bennett

5.  Electrical work at entry including lighting, outlets and time clock

6.  Snow removal - none for 2012.

Projects for 2013:

        1.  Budget

             a.  mowing cost increased by $2 per lot per month, representing the first increase from Landmark since they began our mowing.

             b.  HOA dues for 2013 were set at $850 + $100 for lawn fertilization and weed control (7 applications, front and back yards)

             c.  streets -   Jim noted that the board discussed consideration for removal of snow, noting it was a judgement call to do with conditions such as ground temperature, depth, etc.  In general, if there is six inches of snow or more and conditions warrant snow will be removed.  Also mentioned were concerns for proper removal with equipment that will not cause damage to our streets or curbs.        

                  d.  driveways and sidewalks are the responsibility of the homeowner.

OTHER BUSINESS  Jim reviewed the shingles as required in our restrictive covenants.  The shingles do not exist, so the board authorized the creation of a caveat to be filed with the covenants explaining in detail the shingle requirement.  This caveat should clarify any questions by homeowners or new residents.  Any such questions should be referred to the Architectural Committee for interpretation of compliance.

Note:  To change the covenants is complicated thus an expensive legal  procedure.  

Jim called for other business.  Discussions were held regarding gate replacement and repair issues for the gate on each homeowner’s lot, and termite prevention/control.  Questions regarding gate specifications on each lot should be referred to the Architectural Committee for compliance.

The Homeowners thanked Jim Colgan for his dedicated and outstanding service as President of the Association.

There being no further business, Bill Rush moved and Jack Nelson seconded a motion to adjourn.  The meeting was adjourned at 7:25 p.m.

Respectfully submitted,

Janice Rusher, Secretary for the Board