TCV BOARD OF DIRECTORS MEETING
TUESDAY, APRIL 10, 2018
6:00 p.m. at Jan Rusher’s home
CALL TO ORDER:
President Jim Colgan called the meeting to order at 6:00 p.m. Board Members present were Jim Colgan, Janice Rusher, Marilyn Miller, J.B. Barrett and Carolyn Fuchs. Board member Kevin Johnson was absent; in his place was Dave Demuth to give pertinent reports. The Secretary determined a quorum was present to conduct business.
President asked for review of and approval of minutes. Motion to approve minutes as presented by Jan Rusher; seconded by Marilyn Miller. All ayes; MOTION PASSED.
President asked for Treasurers report from J.B. Barrett. After reviewing report all members were in agreement, and the report was accepted as submitted and filed for audit. All HOA monies have now been transferred to MidFirst Bank and authorized signers are Jim Colgan, J.B. Barrett and Kevin Johnson.
BY-LAWS COMMITTEE, Jan Rusher, Chair:
This newly formed Committee has specific purposes and goals as reported by Chairwoman Rusher:
Assist the Board, committees, and homeowners with questions regarding the Restrictive Covenants, Declarations and By-Laws and make recommendations related to those documents. After reviewing those documents to ensure consistency the document on file at the Courthouse concurs with the one on the TCV Website.
The Committee recommended that President Colgan be authorized to hire an attorney experienced in Real Estate Law at a cost not to exceed $3,000.00 to render a written opinion to the TCV Board. Specifically, to obtain clarity as to the legality and enforceability of the previous amendment to the Restrictive Covenants of TCV related to renting of homes that was in question at the last Annual HOA meeting. Motion to grant authority to hire the attorney was made by J.B. Barrett, seconded by Marilyn Miller. All ayes. MOTION PASSED
The Committee also recommended responses to homeowners’ questions they received regarding weed control and HOA payment of dues, and Emails will be sent to the pertinent parties.
Other recommendations regarding procedures for Annual Meetings and procedures for Organizational meetings:
Notice of the HOA Annual Meeting will be mailed by first-class USPS mail along with the slate of nominees for the forthcoming year, as well as the HOA dues statement. Typed ballots will be issued to each HOA lot owner at the Annual Meeting. The By-Laws Committee report will be filed in the By-Laws Committee file.
ARCHITECTURAL COMMITTEE: - No report.
Kevin Johnson, Chair of the committee to Lawn Services has reported to President Colgan that Landmark/LawnAmerica will continue the mowing and lawn fertilization/weed control at the same price and terms as in the previous year.
David Miller and David Neely inspected the HOA fence and determined that while repairs could be more extensive, in consideration of the budget for the year, repairs will be done at a cost not to exceed $500.00.
STREETS , CURBS, GUTTERS:
Dave Demuth reported that four contractors have been contacted with three bids being received to-date. The fourth contractor should have his information to the committee no later than early May and the consensus of the committee and President Colgan is that we should wait until all the information is submitted.
ENTRY LIGHTS AND WATER:
Dave Demuth, a member of this committee, reported that Chair Ron Wadley and he have made inspections and everything is in good order.
Michael Bennett will continue gate programming needs, assisted by Mark Davis.
Michael Bennett will continue to maintain and update the TCV HOA website, assisted by Marc Davis.
WELCOMING/SOCIAL COMMITTEE :
The Committee has planned two block parties and two Ladies’ coffees.
The Committee is in the process of selecting flowers for the entryway to be planted May 1. Marilyn Miller, Chairwoman, has obtained a very reasonable bid from Marcelo Martinez to plant and maintain the entryway areas for this year. It is hoped we can focus on some shrubs to replace some of those that have become unattractive.
UNFINISHED BUSINESS - None
President Colgan reviewed our insurance policy and gave it to the Secretary to be kept on file in the permanent TCV records.
The next Board meeting will be July 10, 2018.
Motion to adjourn was then made by Jan Rusher, seconded by Marilyn Miller. All ayes. MOTION PASSED. The meeting was then adjourned at 7:50 p.m.
Carolyn Fuchs, Secretary to the TCV BoD