TCV
BOARD OF DIRECTORS MEETING
TUESDAY,
APRIL 10, 2018
6:00
p.m. at Jan Rusher’s home
CALL TO
ORDER:
President
Jim Colgan called the meeting to order at 6:00 p.m. Board Members present were Jim Colgan, Janice
Rusher, Marilyn Miller, J.B. Barrett and Carolyn Fuchs. Board member Kevin Johnson was absent; in his
place was Dave Demuth to give pertinent reports. The Secretary determined a quorum was present
to conduct business.
President
asked for review of and approval of minutes.
Motion to approve minutes as presented by Jan Rusher; seconded by
Marilyn Miller. All ayes; MOTION PASSED.
TREASURER’S
REPORT:
President
asked for Treasurers report from J.B.
Barrett. After reviewing report all
members were in agreement, and the report was
accepted as submitted and filed for audit. All HOA monies have now been
transferred to MidFirst Bank and authorized signers are Jim Colgan, J.B.
Barrett and Kevin Johnson.
COMMITTEE
REPORTS:
BY-LAWS
COMMITTEE, Jan Rusher, Chair:
This
newly formed Committee has specific purposes and goals as reported by
Chairwoman Rusher:
Assist the Board, committees, and
homeowners with questions regarding the Restrictive Covenants, Declarations and
By-Laws and make recommendations related to those documents. After reviewing those documents to ensure
consistency the document on file at the Courthouse concurs with the one on the
TCV Website.
Recommendations:
The
Committee recommended that President Colgan be authorized to hire an attorney
experienced in Real Estate Law at a cost not to exceed $3,000.00 to render a
written opinion to the TCV Board.
Specifically, to obtain clarity as to the legality and enforceability of
the previous amendment to the Restrictive Covenants of TCV related to renting
of homes that was in question at the last Annual HOA meeting. Motion to grant authority to hire the
attorney was made by J.B. Barrett, seconded by Marilyn Miller. All ayes.
MOTION PASSED
The Committee also recommended responses to
homeowners’ questions they received regarding weed control and HOA payment of
dues, and Emails will be sent to the pertinent parties.
Other
recommendations regarding procedures for Annual Meetings and procedures for
Organizational meetings:
Notice
of the HOA Annual Meeting will be mailed by first-class USPS mail along with
the slate of nominees for the forthcoming year, as well as the HOA dues
statement. Typed ballots will be issued
to each HOA lot owner at the Annual Meeting.
The By-Laws Committee report will be filed in the By-Laws Committee
file.
ARCHITECTURAL
COMMITTEE: - No
report.
LANDMARK/LAWNAMERICA:
Kevin
Johnson, Chair of the committee to Lawn Services has reported to President
Colgan that Landmark/LawnAmerica will continue the mowing and lawn
fertilization/weed control at the same price and terms as in the previous year.
FENCE:
David
Miller and David Neely inspected the HOA fence and determined that while repairs
could be more extensive, in consideration of the budget for the year, repairs
will be done at a cost not to exceed $500.00.
STREETS ,
CURBS, GUTTERS:
Dave
Demuth reported that four contractors have been contacted with three bids being
received to-date. The fourth contractor
should have his information to the committee no later than early May and the
consensus of the committee and President Colgan is that we should wait until
all the information is submitted.
ENTRY
LIGHTS AND WATER:
Dave
Demuth, a member of this committee, reported that Chair Ron Wadley and he have
made inspections and everything is in good order.
GATE:
Michael
Bennett will continue gate programming needs, assisted by Mark Davis.
WEBSITE:
Michael
Bennett will continue to maintain and update the TCV HOA website, assisted by
Marc Davis.
WELCOMING/SOCIAL
COMMITTEE :
The
Committee has planned two block parties and two Ladies’ coffees.
SEASONAL:
The
Committee is in the process of selecting flowers for the entryway to be planted
May 1. Marilyn Miller, Chairwoman, has
obtained a very reasonable bid from Marcelo Martinez to plant and maintain the
entryway areas for this year. It is
hoped we can focus on some shrubs to replace some of those that have become
unattractive.
UNFINISHED
BUSINESS - None
NEW
BUSINESS:
President
Colgan reviewed our insurance policy and gave it to the Secretary to be kept on
file in the permanent TCV records.
ANNOUNCEMENTS/OTHER:
The next Board meeting will be July 10, 2018.
ADJOURN:
Motion to
adjourn was then made by Jan Rusher, seconded by Marilyn Miller. All ayes.
MOTION PASSED. The meeting was
then adjourned at 7:50 p.m.
Respectfully
submitted,
Carolyn
Fuchs, Secretary to the TCV BoD