TWIN CREEK VILLAS
Board of Directors Meeting
July 31, 2012
I. CALL TO ORDER by
President Jim Colgan at 6:00 p.m.
Members present: Jim
Colgan, Mark Davis, Kevin Johnson, Larry Johnson, David Miller, Bill Rush, Jan Rusher.
Absent: Michael Bennett, George
Grisaffe
II.
MINUTES – Moved by Bill Rush, second David Miller to approve the
minutes of the June 19, 2012 minutes as distributed. Motion passed.
III.
President Jim Colgan called this special meeting to discuss two
pending agenda items:
A. After polling the
neighborhood, 88.5% (31 of 35 homeowners) support the proposal to enter into an
agreement with Lawn
Discussion
followed regarding the reasons for the residents not in favor of the proposal
and if we could structure the program so the objectives of minimizing cost and
maintaining a consistently nice appearance of the neighborhood could be
accomplished with the thoughts of the four residents in mind. It was mentioned
that while the board has the authority to implement the proposal that we want
to try and accommodate residents, where possible.
After
discussion it was determined that we would offer to give a waiver of
participation, to be issued on an annual basis to each of the four residents,
who currently maintain their yards in an acceptable way, based upon the
following:
(1) This waiver
will be personal to the homeowner and will cease should they cease to occupy
their current property as their primary residence and
(2) So long as
they continue to maintain their yards in a manner consistent with how it is
currently maintained, which determination shall be made solely by a majority of
the Twin Creeks Villas Home Owner's Board of Directors.
In essence,
should the resident not acceptably maintain their yards, as determined by the
board of directors, or should they no longer occupy the property then the cost
to implement the lawn fertilization and weed control service being used through
the homeowners association, at the cost determined by that provider will be
assessed for the balance of the then current year and will be paid to the HOA
as their dues and will be part of the dues for that property thereafter.
It is noted that these four residents not participating, and
not paying the increase mentioned above, will not increase the cost of the
other homeowners.
MOTION: David Miller moved, Larry
Johnson seconded a motion to pursue the finalization of the agreement with Lawn
The motion passed.
Jim Colgan is
to draft a letter to be distributed to the four homeowners stating the
conditions for the waiver and their agreement to those conditions. The draft
letter will be circulated to the board for comment prior to the distribution to
the four residents.
Two proposals were
considered and discussed.
MOTION: Bill Rush
moved, David Miller seconded a motion to authorize
$1,200 expenditure to repair street cracks with B & T Seal Coating and
Stripping. Motion passed.
1. Curbs needing repair will be considered when
the weather is cooler, a more suitable time for concrete maintenance.
There being no further business, the meeting was adjourned.
Respectfully submitted,
Janice Rusher, Secretary