Twin Creek Villas
Board of Directors Meeting
November 17, 2011
Members Present: Michael Bennett, Jim Colgan, George Grisaffe, Kevin Johnson, Larry Johnson, David Miller, Bill Rush – Ron Wadley was absent
A. Approval minutes of the September 6, 2011 meeting.
THERE BEING NO ADDITIONS, DELETIONS OR CORRECTIONS THE MINUTES STAND APPROVED AS DISTRIVUTED
B. Treasurer’s report
THE TREASURERS REPORT DATED NOVEMBER 14, 2011 WAS DISTRIBUTED, SHOWING A BANK BALANCE OF $18,823.17, NOTING THAT WE HAVE THE BALANCE OF THE YEAR FOR EXPENSES WITHOUT ANY ADDITIONAL INCOME.
C. Home owners survey regarding trash service
Yes – 18, including the 8 board members; 2 don’t use trash service
No – 12: don’t need 2/wk. service; no to increase in dues; concern - trash bags
THERE WAS A CONSENSUS THAT THE TRASH SERVICE PROVIDERS AND FREQUENCY WILL CONTINUE TO BE THE PEROGATIVE OF EACH HOMEOWNER
D. Nominating Committee
JAN AND JACK RUSHER HAVE AGREED TO SERVE IN ANY WAY POSIBLE
E. Architectural Committee Report
Section III (D) (2) © Roofing
Need technical correction shingle description
DISCUSSION CENTERED AROUND IF WE SHOULD AMEND THE RESTRICTIVE
COVENANTS AND IF WE SHOULD SPECIFY AN ALTERNATE SHINGLE. THE
ALTERNATIVE WOULD BE TO LET THE HOME OWNERS KNOW OF THE
CORRECT SHINGLE DESCRIPTION AND DEAL WITH REQUESTED VARIANCE
ON A CASE-BY-CASE BASIS.
IT WAS MOVED BY BILL RUSH, SECONDED AND APPROVED THAT THIS
ITEM BE TABLED UNTIL THE ANNUAL MEETING.
F. Discussion of snow removal
Last year: 2 X $300= $600 + curb damage, 2@ $150 = $300
Landmark: $100 / in of snow, 4 in min; will repair any curb damage
Snow piled along N & S curbs of E/W St & at cul-de-sacs
IT WAS DECIDED WE SHOULD NOT HAVE SNOW REMOVAL UNLESS IT IS AT LEAST A SIX INCH SNOW. FINAL DECISION TO BE MADE AFTER LARRY JOHNSON MEETS WITH ANOTHER CONTRACTOR.
G. Crash gate painting
REPORT PROVIDED, WORK HAS BEEN COMPLETED.
H. Entry Landscaping
Est. to replace plants from winterkill and new beds at corners of entry close
to Mingo, including irrigation to new beds $7,500.
GENERAL DISCUSSION TO BE CARRIED OVER TO THE BUDGET DISCUSSION
I. Budget discussion for 2012
THERE WAS CONCERN ABOUT USING APPROXIMATELY 35% OF OUR RESERVES FOR EXPANDING THE ENTRY LANDSCAPING WHEN WE ARE LOOKING AT NEEDING TO REPAIR/REPLACE PERIMETER FENCE ON THE SOUTH, WEST AND NORTH SIDES OF THE DEVELOPMENT. THERE WAS DISCUSSION ABOUT HAVING EVERYONE REPLACE THEIR OWN FENCE (EXCEPT THE FENCE ALONG MINGO) AT THEIR EXPENSE. SEVERAL OF THOSE IMPACTED INDICATED APPROVAL BUT NOTED IT WOULD REQUIRE A CHANGE IN THE RESTRICTIVE COVENANTS. IT WAS DETERMINED TO HOLD THIS DISCUSSION AT THE ANNUAL MEETING.
IT WAS DETERMINED THE EXPANSIONOF THE ENTRY
BEDS WOULD NOT BE DONE UNTIL WE ARE BETTER ABLE TO DETERMINE THE TIMING, COST
AND RESPONSIBILITY FOR PERIMITER FENCE REPAIR/REPLACEMENT AND THAT APPROPRIATE
RESERVES ARE IN PLACE.
J. Home Owners dues for 2012
AFTER DISCUSSION A FULLOF THE BUDGET IT WAS MOVED, SECONDED AND APPROVED THAT THE DUES FOR 2012 BE SET AT $800.
K. Agenda for annual meeting.
L. Other business.
THERE WAS DISCUSSION REGARDING THE DIFFICULTY IN HEARING PEOPLE CALLING FROM THE GATE. MIKE BENNETT WAS AUTHORIZED TO SPEND UP TO $70 TO REPLACE THE SPEAKER ON THE PHONE PANEL.
THERE BEING NO FURTHER BUSINESS THE MEETINGWAS ADJORNED.