Board of Directors Meeting

November 25, 2013

CALL TO ORDER:  President Kevin Johnson called the meeting to order at 6 p.m. at the Colgan home.

        Members Present:  Kevin Johnson, Michael Bennett, Jim Colgan, Mark Davis, Ed Heffern, Larry Johnson, Bill Rush, Jan Rusher.  Absent:  David Miller.  Guest:  Gill Nickles, Homeowner.

MINUTES:  Motion by Jim Colgan, second by Ed Heffern to approve the minutes of the August 12, 2013 board meeting.  Motion passed.

TREASURER’S REPORT:  Bill Rush, Treasurer, presented current financial statements including P & L Budget vs. Actual, January 1 - November 25, 2013; P & L YTD Comparison November 1 - 25, 2013; Balance Sheet as of November 25, 2013, P & L Budget vs. Actual January 1 - November 25, 2013; P & L Budget Overview, December 2013.  Larry Johnson moved, Jim Colgan seconded the motion to approve the Treasurer’s Report.  Motion Passed.

Discussion followed regarding the need for Proposed 2014 Budget which will be presented at the Annual Meeting of Homeowners.  Kevin and Bill will meet to propose budget and the Board will meet on Monday, December 16, 6 p.m. at the Colgan’s  to approve proposed 2014 Budget and 2014 Annual Homeowners Dues.


        Architectural - David Miller, Larry Johnson, Ed Heffern

                1.  Larry Johnson reported minor requests have been approved.

                2.  Gill Nickles reported on the approved installation of iron gate on their property.


        Common Property

                1.  Curbs, Sidewalks, Streets - Ed Heffern

                 The Board previously approved unanimously via email vote an expenditure of $995 to repair cracks in the street near the entrance as well as the NW and SE corners where drainage areas meet with asphalt.  The work will be done by Brashear Pavement Coatings.

                 2.   Fence Maintenance/Repairs - Mark Davis

                Minor repairs have been made on the north side - Cost was $85.                3.  Gate Operation/Maintenance - Michael Bennett

                Replacement/repair of the 5 entrance floodlights is needed.  Bill Rush moved, Jim Colgan seconded a motion to authorize Michael Bennett to follow through with replacement of the lights.  Motion passed.

                4.  Landmark - Kevin Johnson

                Mowing has stopped for the season.  Michael Bennett turned off the common area sprinklers for the winter.   Kevin reported that Landmark charges/contract will remain the same for year 2014.

                5.  Lawn America - Kevin Johnson

                2014 lawn treatment service cost will remain at $100 per home, to be paid in addtion to Homeowners Association Dues.  Discussion was held regarding snow removal if necessary.  Lawn America will remove snow if it reaches the depth of 4 to 6”.  The cost for removal is $250 per hour.


        Michael Bennett reviewed the proposed new resident welcome packet.  Bill Rush moved, Larry Johnson seconded a motion to approve the packet.  Mike will review the welcome letter and send copy via email to Board for final approval.  Motion passed.


        Nominating Committee for 2014 Board of Directors:  Jim Colgan will serve as committee chairman.  Nominees for the Board will be presented at the annual meeting for approval.

        Annual Meeting of Homeowners Association will be held on January 13, 2014, 6 to 8:30 p.m. at the Hardesty Library Maple Room.  Meeting will be called to order at 6:30 p.m.


 Email will be sent to homeowners advising the HOA annual meeting date - asking that they review minutes from last year on website for approval.  Also advise homeowners to check website for updated directory and neighborhood map.  Jim Colgan asks that anyone interested in serving on the BoD should contact him.


        The meeting was adjourned at 7:10 p.m.

Respectfully submitted,

Janice Rusher